Google Drive is very user-friendly and is a great option for businesses in search of a reliable office suite, yet do not have the funds to invest in expensive office programs. Google Drive comes with the tools and features that have proven to be great for business collaboration and internal communication, such as Google Calendar, Hangouts and more. What this means is that with a single Google account, you will be able to manage all of your contacts and business needs using a variety of handy system.
The core value of Google Drive is that it offers sufficient storage at no added cost. You have massive storage capacity already in your hands, meaning you can store a lot of files without losing any space.
Except of sharing your files with other users, Google Drive will allow you to search among them, and edit them online, individually or in a group. There are hundreds of reputed business systems and applications already embedded on the list, and the number is continuing to grow. Since businesses have unique business needs, it is sensible they steer clear of settling on a one-size-fits-all, ideal software.
Nevertheless, it would be futile to try to pinpoint such a software product even among widely used software systems. The best thing to undertake can be to spell out the various essential functions which need careful thought such as essential features, costing, technical skill levels of staff, company size, etc. Then, you must double down on your product research thoroughly.
Have a look at these Google Drive evaluations and explore the other software solutions in your shortlist more closely. Such detailed research makes sure you avoid mismatched applications and buy the one that delivers all the features you require company requires. Google Drive is one of the top 3 File Sharing Software products. Google Drive is one of the 50 Remote Work Software products.
If you are interested in Google Drive it may also be beneficial to investigate other subcategories of File Sharing Software collected in our database of B2B software reviews.
Companies have unique needs and requirements and no software platform can be just right in such a situation. It is pointless to try to find an ideal off-the-shelf software system that fulfills all your business needs. The wise thing to do would be to customize the system for your unique requirements, staff member skill levels, budget, and other elements. For these reasons, do not hurry and pay for well-publicized leading applications.
Though these may be widely used, they may not be the perfect fit for your unique wants. Do your groundwork, investigate each short-listed application in detail, read a few Google Drive File Sharing Software reviews, speak to the maker for clarifications, and finally settle for the application that offers what you want. Google Drive offers a free service for users with minimal cloud storage needs.
For professionals and businesses with large storage and sharing requirements, it offers affordable rates per storage capacity. Enterprise pricing is also available. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Google Drive.
It allows you to create and edit documents, to choose who can see and edit folders, documents and files. The search engine is strong. It allows you to access files from any mobile device.
You can do things with one click and share them with your partners. The other good thing is that if you need to send big image, video or document to Gmail it automatically uploads it to the drive and sends it. Also, the version that requires downloading takes lot of space. And they could improve the Apple support as well. PROS: I like how easily I can contribute and edit a document and work on some files with multiple people.
This tool allows me to share videos and pictures without sending them one by one. You are able to invite people and so they can use your database. Also, when starting new documents and uploading a word file it automatically opens new document for that file, this can be really frustrating though. We don't have to wait for a colleague to finish their part before one can start with theirs! CONS: The free storage space is a little small so you have to pay to get bigger space.
It can handle up to GB! How amazing is that? It can store images, videos, and online documents such as Google Forms and Google Slide! Sharing documents is easier now because of this.
It's accessible in any device and the documents sync in real-time. I hope there's a way to access files even if we're not connected to the internet. That's amazing. Google Drive can store different types of files and you can access these files where you are! The interface is straightforward. I trust this secured program. It's performing so much better than any cloud storage I've ever used. I use it for work and personal matters. I love the integration with other applications such as Shutterfly, and of course, other Google apps.
It's a secure way to store your files -- better than storing it in your local hard disk. CONS: Navigating through multiple folders is a bit confusing sometimes. I also hope they could provide bigger free storage. Connecting with Amazon S3 would be awesome as well!
It can store different files in a different format. It's a secure cloud storage, you don't have to worry about privacy and stuff. It also adjusts the formatting of an MS Word file if you upload it and start working on it online.
I love that everything is saved automatically so I no longer have to worry about losing my work. The best thing about it is that my teammates and I can collaborate in real-time because we can work on it simultaneously. PROS: It allows users to work on a single file simultaneously. Once logged in, you will be taken to the homepage of Google Vault. Google Vault is designed to be an archiving tool, not a backup solution.
You cannot use it to quickly restore your data in the event of a data loss. If a Google account is deleted, then the data associated with that account will also be permanently deleted.
Effortless cloud backup: Automated backup for new users in the domain, back up multiple domains in the same account, run automated backup upto 3 times a day, initiate on-demand backup instantly. Easy recovery: Restore with folder-structure and sharing permissions intact, cross-user restore, export emails in.
Proactive security: Ransomware detection for data being backed up, secure cloud backup on AWS with Comprehensive admin controls: Real-time dashboard with insights into backup and restore health status, ransomware threats, and activity logs; configure backup settings at domain-level, user-level, and organizational unit level; end-user self service; automatically exclude suspended and deleted user from billing.
Step 2: Choose if you want to back up the entire domain or specific users and teams. Google Drive Backup for Individual Users. Step 1 : Login to your G Suite account and open Drive. In case of a data loss incident, restoring files to the Drive is going to be a tedious process, since you have to manually upload all the files to the Drive. This method transfers the ownership of the files to the second Google account.
You can still access the files unless the owner of the second account decides to remove you. Step 1: Download the Backup and Sync application. Click here to download the app. Step 2: Launch the application and sign in using your Google account.
Give the local folder to which you want to download your Drive files. Step 6: Copy all the files that were downloaded and save in another folder or another device. Fully automated: Any new file added to the Drive will be automatically saved in your desktop as well. Similarly, any edits made in the Drive files will be reflected in the files in your desktop.
Double-sided backup: You can not only save your cloud data on your desktop but also customize it to automatically save your desktop data on the cloud, making it available from any device. It takes up a lot of your hard drive space, so you need to be selective with the files you save. Downloaded files can still be deleted or changed, since your desktop and Google Drive are synced. Therefore, you still need to save important files somewhere else. If the system crashes or if there is a malware attack, the backup is lost forever.
Follow these steps to backup Google Drive to an external hard drive using Google Takeout. Step 1 : Log in to Google Takeout using your Google credentials. Step 3: Choose the file type you would like the data to be sent as, the frequency you would like this action to happen for example, if you would like your Google Drive data to be exported every two months , and the destination you would like your data to be sent to.
When choosing a delivery method for your data, you can choose from having the files emailed to you or sent to a sync service if you use one like Dropbox or OneDrive.
Depending on the size of your data, Google may send you multiple emails with different sizes of files. You can choose to have these files sent as a. The main difference between the two options is that a. Ability to send copied data directly to other clouds or download them to your computer.
You cannot download documents created by someone else. You will have to manually sort these and put them in order. Frequently Asked Questions. Select the files you want to transfer.
Click the Home tab which is on the upper-left corner of the file explorer window. A toolbar will appear at the top of the window. Click the Move to option. You can click the Copy to option if you want to keep a copy of the files on your computer. Fine so far. A little while later the original user deleted his GoogleDrive account because he had ended up with two, and was cleaning up.
Worse no one noticed for more than 30 days so they were unrecoverable. After testing, Dropbox handles ownership differently, and this does not happen. Have enjoyed Dropbox until the iOS app seems unable to release the cache — and is using up valuable storage.
This makes me shop around — hence reading this article. Thanks a lot for the review. This issue has been around for a very long time, and affects millions of users, but Google seems to do nothing about this bug. I used all three of them. There is nothing to debate: the analysis is correct. Just check if you have had problems. While the same thing with Gdrive takes days. To all professionals, even the small ones: Dropbox is the only totally reliable cloud sync space.
Hi, I would like to hear something on two issues. Does anyone has something to say? Thanks in advance. I am a mortgage broker in Canada looking for a solution to my biggest problem. I often have to print them first and then re-scan in my computer as pdfs. It is time consuming and they often become hard to read. Here is what I want to be able to do: buy cloud storage where I can create an individual file for each client, send them a link that is password protected so they can upload their documents paystub, letter of employment, Bank statements proving they have the down payment, etc.
I need to be able to convert the documents into. For clients living far away, I would then like to be able to send the clients the mortgage approvals and have the ability for them to sign electronically if they prefer. Any suggestions which provider would be best for me? Thanks for your help. Hi, Laurie. Thanks for commenting! You can create shared folders with Google Drive and invite your clients to add files to them, but that would require them setting up a Google account which is probably more work than you want to ask of them.
Dropbox also integrates with Office Online free , so you can use Excel to track your mortgage customers. As far as organizing your mortgages, you can create folders and subfolders in Dropbox to do that. On a final note, if you did want to use Google Drive, you could just set up a WeTransfer account and have customers send you files that way.
Its a good file transfer service with some customization options that let you easily build your own personalized webpage for customers to send you files.
Thanks for this comparison. Since Dropbox Support has ruined 2 restore operations causing us countless headaches, we have to find another option. Which leaves OneDrive for Business , which is looking pretty good right now.
Hopefully it will be more reliable than Dropbox. Dropbox is terribly inconvenient. It is impossible to see the size of your file, directory. There is no normal directory tree. Unable to download the archive of the directory or several files. I had paid use of dropbox for few years but recently changed to onedrive because it was free with my office Terribly disappointed… My needs are small :what I save in my home computer must be automatically available from my work computer as well as my mobile, and vice versa, assuming all are connected to internet I have about 40Mbps connection, not an issue.
But it is not syncing in time. Very frustrating. I need to go back to Dropbox, I guess! They said they will not delete my account and storage till my paid subscription is over in August. Never again!!!! Spideroak: Good and well-priced for backups, but cannot recommend for synchronization of large filesets. For me the spideroak client frequently stalls, leaving devices unsynchronized without warning. And once it detects a synchronization conflict i.
As a side-effect, this also means that it is safe but not recommended to synchronize. As personal user only thing which adds every day on my phone is pics and videos. What best way to view them and have google run all kinds of AI n facial recognition. So Google Photos makes it tilt my decision.
I have very bad experience with Dropbox. I am using it for my company data but dropbox is supporting Windows Server though it was running flawlessly for certain time.
Two months before, it stopped and crash and till now not able to start again. Dropbox says more than K files syncing will degrade the performance. Due to Windows Server and more than K file, dropbox support team raised their hands to solve this issue. Now looking for alternate as G-drive or OneDrive. Thank you, very helpful. Great article, many thanks. One update is that One Drive on their business plans now offers encryption at rest.
I personally will stay with Dropbox because it just works without any issue, but thought the update would be useful. Thanks for the comment, Matthew. We did mention in the article that OneDrive Business encrypts at rest. I have used DropBox for probably 10 years or more.
I loved that! All my photos were almost instantly available on my PC, laptop, etc when came back to my office after taking pictures at a business meeting. That worked quite well too, except the syncing issues when working on same EXCEL files, resluting in Sync Conflicts, We resolved this by only ever having one person working on one file at the time.
I needed a third account anyway, so I decided to give it a try,. We changed settings, waited, etc. Maybe I will keep one account, for the phone syncing option. Not usable for large files! For small files it is ok. But every time I make a change in my GB folder it takes a week to sync and using my PC juices, slowing it down and heating up the harddrive. But the speed of the syncing is of course is an important issue for my team and me.
And DropBox compared to Google is by far the faster option when it comes to syncing. But DropBox Support is lacking. They always send you to read a manual and follow the instructions there. Honestly, I can find the manuals myself. What I need is human help. And only after insisting, chats and dozens of emails, is the problem finally escalated to a person who actually understands DropBox better than me after I had rad a ton of manuals.
We had huge problems for the last 8 months! I started the switch over to Google Drive. The price was right and I trusted the system. I was wrong. I used it to backup my Lightroom files. Not only did it drop all of my Lightroom files, it killed them on my computer via the sync.
The files were not in the trash. The new features are great and the reliability is significantly better. I have only used dropbox and I have no point of reference on the other two.
DB customer service, although it seems to try its best, sucks. It is obviously outsourced to third world countries, which to a degree is a security issue, and the reps are most of the time low IQ and English challenged.
DB is saving a few bucks at the expense of service quality and possibly security, not to mention the fact that it is sending jobs overseas. You forgot to add in this article that Dropbox takes your space even if somebody shares files with you. For me, the best answer seems to be all of them! I purchased Dropbox Business Advanced so I could share folders with my assistant did not like having to pay for a third subscription which I did not need. While we were preparing for a major presentation both my assistant and I were working on different documents and saving them to a shared dropbox folder — or at least we thought we were.
We ended up having to email large documents to one another during our final push to get the presentation completed. It was crazy and hard to keep up with latest versions of documents.
Dropbox could not help me fix the problem while it was happening, but suggested I unshare the folder and then reshare to see if that worked — it did not. There are still documents in the shared folder that only one of us can see.
No fix in the works. Now I am looking for other solutions because I need all documents in a shared folder to be visible to all the individuals sharing the folder. Suggestions would be greatly appreciated. But Dropbox syncing seems to bring the notebook to its knees — especially on startup. I agree with your comment regarding eating up storage on a MacOS.
I have been a Dropbox subscriber for years with no problems. I now have a MacBook Air and unable to use my Dropbox account as I did in the past due to storage issues. The price and arrogance of DropBox is what really moved me away. The web UI is confusing at best. Creating a shared folder for people to drop stuff in uses a file request, as in you are requesting files from them.
So much easier with both Google Drive and way better with OneDrive now that the person does not need a OneDrive account Google requires a gmail account. Also DropBox just has no real value add like both Google and especially Office At times all of them have had bad sync speeds. All of them basically have the same sync speed to me now. Google does get hung up more but not often. However I do know they had a massive internal merger so to speak.
The One Drive Sync client in its current form October of has the most options with sync on demand etc. I have it setup on 3 Windows computers, a Mac, a iPad and my iPhone. Each is set to sync different parts local with my home desktop syncing everything local so I can back it up to a local drive and backblaze.
The fact that you get full Office with either the personal or Home is the thing that pushed me to OneDrive. Because of the number of photos, I can take during the busy season months, and the use of Adobe Lightroom, Dropbox stops working for me. Dropbox will not let you exclude certain file types — It they would all you to filter certain file types from syncing that would solve part of the issue 2.
Dropbox sync smart sync and selective sync will sometimes crash with large folders as others have mentioned with OneDrive — this forces Dropbox to try to sync the entire folder AGAIN and thus creating more API calls. Great article and comments. Just wanted to add my data point. Another strength of DBox and weakness for the others is if you have to travel to developing countries, or interact with weak internet infrastructure.
Really impressive, thorough review — great work. Thanks again for a great article. This comparison seems to assume the whole world is using Windows. The Dropbox native client is first class on Windows, Linux and Mac. Good luck with OneDrive…. I also strongly disagree with the results of Round Two. Useless junk. Well, to your first point, from a practical standpoint the whole world is, in fact, using Windows I say that as a Linux user , unless you feel that a market share of over 90 percent is insignificant.
Mac and Linux users are, however, well catered for on this site, with several articles dedicated to online software that plays nice with these OSes. I googled your issue and this thread popped up as the first result, maybe it will help you? All these tools are really designed to stop working with our data in local servers, to move it on the WEB without limits in number of folders, files, easy sharing with users out of office, etc. So moving all the company data to the cloud is good to optimize the sharing, mobility … but working with engineering documents, plans, spreadsheets every day is another song.
We are not there yet, the Internet access lines are not as fast, reliable, or secure, neither are web applications good enough compared to the desktop ones. I work in some clients with Gdrive and OneDrive, with millions of files and thousand of folders…. Finally we have adopted a hybrid solution because it is impossible to work depending exclusively on the cloud.
Without saying that in any case we need a backup solution; retention is not the same and is not reliable. Thanks a lot for your opinions. I am a student who uses a Mac for most purposes, iPad to take notes in class, and Ubuntu for all my programming assignments. I need a cloud service that will sync all my devices. I have tried iCloud and OneDrive but found them to be unsatisfactory. Would Google Drive or Dropbox sync better with all my devices?
Thank you for this comparison of the 3 cloud options. It was clear and easy for a non-tech person to understand. I am starting a blog and I am looking for cloud storage to back-up everything associated with the blog — the blog itself, images, posts alone, etc. I thought I would go with google drive until I read that it uses only the google office apps. I already have an Office subscription a personal one.
Do you have a recommendation for me? I would greatly appreciate it! One vital point missing here, if you need to conduct business in China or access your google drive in China, that is impossible unless you add a reliable VPN to your cost.
There is another significant difference between OneDrive and Google Drive and that is how they handle uploaded photos.
You can set your smartphone to automatically upload photos to either service and never lose another photo to a damaged or lost phone , but Google Drive has a subset called Google Photos that treats them a bit differently. With Google Photos, you have unlimited storage but any photos over 16MP are compressed unless you choose High Quality.
With the HQ setting, your stored photos then go against your free or paid storage limit. With OneDrive photos are not compressed. Great article and a lot of valuable information. In the area of cloud storage security, there is a very effective and free solution that at least works with both OneDrive and Google Drive. VeraCrypt, a fork of the now defunct TrueCrypt, can be used to create a very secure encrypted folder within your local OneDrive or Google Drive folder theoretical should work equally well on any other service.
The timestamp on the Truecrypt volume file is then updated when you unmount it. I used this solution with a financial advisor client and it works perfectly with OneDrive and properly syncs all changes to the encrypted container.
VeraCrypt works best with Dropbox, because of the block level file transfer. I know with Google Drive if you make a change to a VeraCrypt container, it has to sync the whole large file, instead of just needed chunks like Dropbox does I tested awhile back. I would assume that Onedrive would be the same as Google Drive for this. Winner for me is Dropbox because of this. The company decrypts files upon arrival at its data centers, then encrypts them again.
TLS is, as the name suggests, transport layer security. TLS protects the connection itself, agnostic of the data flowing over it. Nice comparison review. Was the recently imposed 3-device limit with the free version of Dropbox mentioned? I tested all 3 of these and iCoud as well. Dropbox was the clear winner because it was the only one of the 4 that maintained total fidelity and the integrity of my my filing system which is critical to finding what you need when you need it.
Google, Microsoft and Apple all have an axe to grind and their cloud services clearly show their biases as they try to force your files into their world. Dropbox is is agnostic and only has the users preferences in mind.
Dropbox is useless. Google Drive and OneDrive are the obvious winners, each with their own unique advantages, depending on their intended use. Where to start with Dropbox- Overpriced, a terrible UI design, dumb name. Currently under investigation for false and misleading SEC filings, a plummeting stock price- the list goes on. Get rid of Dropbox now and your life will dramatically improve.
The major hang up our team has been having with OneDrive has been folder sharing with our team of 7 people. I found folder sharing seemless and a total breeze with both Google Drive and DropBox. But with OneDrive, we have talked to countless support pros and Microsoft and no one seems to be able to answer WHY no one on our team seems to be able to share folders with each other that show up on their computer streaming files. Does anyone have this same issue or a solution? We want to use OneDrive instead of the other two but for this main reason we have not been able to get things going.
Google Drive has never presented this issue not once and it was so easy a monkey could do it…not sure why OneDrive make folder sharing on your computer so difficult? The office I work for is looking at switching to a cloud based system. Does anyone have any experience or insight on which of these would work best? Adobe has a cloud of its own, have you tried it?
I have used dropbox for business since and now its end of I am moving to google drive only due to one reason. Dropbox do not support full sync of more aprox files. I have used about hours to get hold of all my files before i had to pay a third party to help me out. I got 1,4 million files and 9,2 TB of data and it takes me 17 days to sync to google drive.
Then i have to sync from google drive to my local drive. I have tried with help from dropbox support 3 times without any luck of fixing it. Even tried downloading files in selective sync at a time. Even then i run into challenges. Even though it says that its updated not all folders and files are. Thats pretty annoying when you have used one week for only one go and then fail. This was my 4th fail and then I gave up. I just hope I am more lucky getting the files out from google drive.
If not i have to move the data to a third party vendor that send a physical hardrive with the data. I feel like this was me writing this. How is Google Drive working out for you? Also its very CPU consuming, takes forever to start syncing and crashes sometimes.
Thanks for the review. Do you know which platform supports directly opening Excel file with password protection?
I was with Dropbox for two years; liked the service but found their price too high. However, my alternative choice was Sync, and that proved disastrous: it stripped the dates off all my files, replacing them with the current date. A great detailed review. However, some of the information is out-of-date when it comes to OneDrive.
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